Convention

The Convention Planning Committee:

Our Purpose:  In mid-September a SENY Convention Planning Committee convenes to plan this Area event of AA Fellowship for all to participate in.

Organization and Function:  The committee includes a Convention Chair appointed by the SENY Chair and Convention Treasurer appointed by the Convention Chair. A Secretary is elected from among the volunteers as are the following sub-committee chairs: Alkathon, Banquet, Entertainment, Greeter, Hospitality, Program, Publicity, Registration and Special Needs. The Spanish Districts and Al-Anon appoint liaisons to the committee. Each sub-committee chair is responsible for his/her committee's function. All decision making is discussed at the monthly planning meetings prior to implementation.

• Convention Chair - The main contact with the convention hotel and reports to the SENY Committee and SENY Assembly on the convention's activities as well as overseeing the work of the sub-committee chairs.
• Treasurer - Receives and processes convention registrations; oversees all money transactions related to the convention and provides treasury reports.
• Secretary -Records minutes of the Convention Planning Committee meetings.
• Alkathon - Coordinates speakers and sets up the alkathon meeting room using a suggested format.
• Banquet - Maintains the banquet registration list; organizes table seating; liaises with hotel catering staff and attends a tasting panel. Also works closely with the Convention Treasurer and Registration Chair.
• Entertainment - Solicits proposals from entertainment companies for the committee to discuss. Arranges equipment set up at the convention hotel for the selected entertainment company.
• Greeter - Arranges for volunteers to welcome participants to the event and assists other sub-committee chairs.
• Hospitality - Seeks volunteers to operate the Hospitality room and makes requests for donations of food items or money from groups.
• Program - Invites volunteers to discuss and create a convention program that includes panel/workshop titles, start times, speaker's names and so on.
• Publicity - Creates a convention registration form and works closely with the program committee to produce a final program. Contacts Box 459 and Grapevine/La Viña to have the event listed. Also arranges printing of the program and additional convention items as needed.
• Registration - Maintains the convention registration list; arranges convention packages; works closely with the Convention Treasurer and Banquet Chair.
• Special Needs - Serves as a support for members with mobility, hearing and visual impairment, or other limitations, to make the convention more accessible.
• Spanish Liaison - Provides Spanish workshop titles and speakers for the event.
• Al-Anon Liaison - Coordinates an Al-Anon program and speakers for inclusion in the convention program.

(When SENY hosts the New York State Convention
it does not hold an Area Convention.)